STAFF ASSISTANT

TThe temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The Staff Assistant will be based in Port-au-Prince, Haiti. The Staff Assistant reports to the Chief Medical Officer, Medical Services Section.

Within limits of delegated authority and depending on location, the Staff Assistant is responsible for the following duties: • Performs, under minimal supervision, the full range of office management and administrative support functions; provides direct assistance to the P 5 Chief Medical Officer (CMO) of UNSOH within the Medical Services Section (MSS). • Maintains liaison with the Head of Mission (HoM), Director of Mission Support (DMS), Chief Services Delivery Pillar (CSD), and other senior officials on programmes and administrative matters; monitors processes and schedules related to UNSOH outputs, products, and tasks relevant to the MSS and health related operations. • Supports the Chief Medical Officer in technical coordination with DHMOSH, the Medical Support Section at UNHQ and external health authorities on technical and medical logistical matters. • Coordinates communication and logistics between the Medical Services Section and mission support entities to ensure continuity and effectiveness of health services delivery. • Ensures smooth and efficient information flow within the section, prepares and processes confidential information in accordance with stringent confidentiality requirements applicable to medical, personnel, and operational information; assists in the development of administrative systems and procedures supporting medical operations. • Researches, compiles, and summarizes background materials for use in preparation of reports, briefs, speeches, and correspondence related to MSS activities and mission health priorities. • Provides assistance in the coordination of service wide activities (meetings, training, etc.), special projects, and events within the MSS. • Orients new staff to relevant administrative procedures and practices and provides general assistance to other office support staff, as required; may coordinate the work of office support staff supporting medical and clinical teams. • Attends meetings, prepares minutes, and monitors follow up activities related to medical, health, or operational coordination matters. • Responds or drafts responses to a wide range of correspondence and other communications; uses standard word processing software to produce large, complex documents and reports for medical management and mission reporting purposes. • Manages, updates, and further develops internal databases; generates standard and non standard statistical and other reports relevant to medical administration, staffing, logistics, or planning. • Carries out quality control functions for outgoing documents; proofreads and edits texts for adherence to format, grammar, punctuation, and style prior to submission to senior medical management. • Responds to complex information requests and inquiries (e.g. answers requests requiring file search, etc.) related to medical services and mission health operations. • Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff within and outside the Medical Services Section. • Performs a variety of administrative duties (e.g. leave recording, meeting organization, reservations, office supply and equipment orders, travel requests, expense claims, vouchers, visa applications, etc.), supporting the effective functioning of the Chief Medical Officer and the Medical Services Section. • Performs other duties as assigned.

Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter, particularly in providing administrative support within a medical mission environment. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results, including in time sensitive and operational contexts. Is motivated by professional rather than personal concerns, with a clear focus on organizational and service delivery objectives. Shows persistence when faced with difficult problems or challenges; remains calm, discreet, and effective in stressful and high pressure mission environments. Gender: Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

High school diploma or equivalent is required.

Not available.

At least five (5) years of experience in general office support or related area is required. The minimum years of relevant experience is reduced to three (3) for candidates who possess a first level university degree or higher. One year of experience supporting a senior official is desirable. One year of experience in the United Nations Common System or similar international organization is desirable.

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.