UNEP Finance Initiative (UNEP FI) – Administrative Support Individual Contractor – Events Team

The result of the services will be used to successfully support the Communications / Events Team of the UNEP FI Secretariat to ensure that FI events are running smoothly assisting them from an administrative perspective.

Working remotely / Home-based

5 Months

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The overall objective of the UNEP’s Industry and Economy Division is to encourage decision makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities. The United Nations Environment Programme Finance Initiative (UNEP FI) is the strategic partnership between the United Nations and over 500 banks, insurers and investors. For over 32 years UNEP FI has been shaping and driving the international sustainable finance agenda, setting global standards and growing a global network of leading financial institutions. Through its work-streams and regional activities, peer learning, methodology development, training and research, UNEP FI promotes sustainable finance and helps the financial industry align with and contribute to the Paris Agreement and Sustainable Development Goals. UNEP FI works with banking, insurance and investment members and a network of regional partners to accelerate market momentum towards a financial sector aligned with sustainable development in five geographical areas: Africa & the Middle East, Asia-Pacific, Europe, Latin America, North America. The objective is to disseminate, promote and communicate UNEP FI’s work across the different geographical regions by a variety of means, including consultations, research, workshops, and special meetings/events. UNEP FI has ongoing Global and Regional Roundtables and needs administrative support across a number of administrative areas linked to Human Resources, Travel and Procurement, as well as events planning. UNEP FI currently does not have the in-house support to undertake the below mentioned tasks; therefore it requires the assistance of an Individual Contractor. Objectives The IC will need to support UNEP FI’s many events and meetings supporting efforts to attract the desired audiences and achieve impact. Included in this will be supporting in outreach, marketing, managing partnerships, programme and administrative co-ordination, supporting with budget management and event management. The events will include global roundtable and support and preparation for future regional roundtables, AGM, a series of webinars as well as several smaller in-person meetings. Specific tasks and responsibilities The IC will assist in the following tasks: • Assist with the coordination of event registrations speakers, invitations, briefs and related content for Global Roundtable. • Assistance with creation and maintenance UNEP FI database. The FI list of members needs to be updated on a continuous basis, with new members added when appropriate. • Preparation of and administrative support to FI Secretariat workshops, meetings, procurement and contracting requests, memos and other tasks as necessary to deliver project activities in a timely and effective manner. The main events for UNEP FI in 2022 will their Global and Regional Roundtables (including travel). • Regular support to the FI Secretariat for general issues such as vendor registration and procurement, and the documents that go with these requests as well as day to day items as required by the UNEP FI Events Team. • Create and maintain the UNEP FI Roundtable database, including updating contact details, and members’ profile. The FI list of members needs to be updated on a continuous basis, with new participants added when appropriate. • Coordinate responses and other communications between programme partners as well as other key events stakeholders; Compile feedback and communications received into reporting formats using standard word processing package. • Monitoring and ensuring the timeliness and quality of researching, compiling and organizing information and reference materials from various sources for reports. • Ensure timely submission of a variety of standard statistical and other reports, work orders, etc., using various databases in accordance with programme guidelines. • Proofread documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format. • Assist with sending invoices for sponsorships to members. • Raising prorated membership invoices for new members starting from the date they joined in the year • Assisting with completing vendor/supplier forms of in relation to UNEP FI events. The IC shall be under the overall supervision of the Head of UNEP FI, and report directly to the Co-Head of Communications, working in close coordination with UNEP FI’s Communications and Administrative Teams.

Education: High school diploma or equivalent is required. A bachelor’s degree in administration, finance or economics is desirable. Professional Experience: At least one (1) year of progressively responsible experience within the UN system, government administration, non-governmental organization, private sector or related organization or institution with experience in administration and/or finance is required. Extensive experience in the use of computers and standard office software (e.g. word processing, spreadsheets, slide presentations). Experience with Umoja is an asset required.

Languages: English is the working language of UNEP FI. Fluency in English is required. Knowledge of French and other United Nations languages is an asset.

Skills and knowledge: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and respond appropriately; asks questions to clarify, and exhibits interest in having two-way communication; considers all those to whom services are provided to be “clients” and seeks to see things from the clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; keeps abreast if available technology; understands applicability and limitations of technology to the work of the office; activity seeks to apply technology to appropriate tasks; shows willingness to learn new technology.