Programme Management Office (PRMO) - Analyst

The UNOPS Global Portfolios Office (GPO) brings together diverse expertise to help partners deliver impact worldwide. With hubs in New York, Geneva, and Vienna, and expert teams operating globally, GPO leads multi-regional initiatives that advance sustainable development, climate action, and peacebuilding - including in some of the world’s most challenging environments. By leveraging our collective expertise and global networks, GPO supports UNOPS’ strategic priorities and the Sustainable Development Goals across more than 130 countries. We work closely with major global partners - including governments, international financial institutions, and UN agencies - to deliver a wide range of services, such as project management, fund management, hosting services, and HR support.

The New York Portfolios Office (NYPO) manages UNOPS' New York-based portfolios, delivering project and programme management, procurement, HR, and financial services to global partners, from the UN Secretariat to Member States. NYPO strategically positions UNOPS with these partners, fostering collaboration to achieve growth and leveraging expertise in global portfolio design and implementation. We support the broader SDGs and 2030 Agenda, primarily assisting the UN Secretariat and other New York-based UN entities with a global reach. NYPO encompasses the Peace and Security Cluster (PSC), focusing on explosive threat management, and the Sustainable Development Cluster (SDC), providing diverse operational support to the UN system in New York.

Background: UNMAS Syria Response 

 Operating under the mandate of Security Council resolution 2165 (renewed in 2017 with SCR 2393), UNMAS deployed the Syria Response Programme (SRP) at the request of the Deputy Regional Humanitarian Coordinator in August 2015 and subsequently activated the Mine Action Sub Cluster under the Protection Cluster to address the impact of explosive hazards within Syria. UNMAS is the lead agency for the Mine Action Sub Cluster for the Syria Response. Established in Damascus since 2018, following the signature of a Memorandum of Understanding (MoU) with the Syrian Arab Republic, UNMAS strives to expand humanitarian mine action in Syria, with the aim to respond to high humanitarian needs. This includes humanitarian mine action activities prioritized in the Humanitarian Response Plan (HRP) for Syria: risk education, victim assistance, survey and clearance.

 The conflict in Syria has been characterized by the extensive use of explosive weapons which resulted in large scale explosive hazard contamination, with the presence of diversified types of ordinances. According to the Humanitarian Needs Overview (HNO) 2021 for Syria, 10.3 million people live in communities reporting explosive ordnance contamination; men, women, and children, are exposed to the threat of grave injuries and death on a daily basis. Millions of people live with a permanent disability and new conflict-related trauma cases lead to thousands of permanent disabilities requiring long-term and multi-dimensional support.

Background: UNMAS Syria Response 

 Operating under the mandate of Security Council resolution 2165 (renewed in 2017 with SCR 2393), UNMAS deployed the Syria Response Programme (SRP) at the request of the Deputy Regional Humanitarian Coordinator in August 2015 and subsequently activated the Mine Action Sub Cluster under the Protection Cluster to address the impact of explosive hazards within Syria. UNMAS is the lead agency for the Mine Action Sub Cluster for the Syria Response. Established in Damascus since 2018, following the signature of a Memorandum of Understanding (MoU) with the Syrian Arab Republic, UNMAS strives to expand humanitarian mine action in Syria, with the aim of responding to high humanitarian needs. This includes humanitarian mine action activities prioritized in the Humanitarian Response Plan (HRP) for Syria: risk education, victim assistance, survey and clearance.

 The conflict in Syria has been characterized by the extensive use of explosive weapons, which resulted in large-scale explosive hazard contamination, with the presence of diversified types of ordnances. According to the Humanitarian Needs Overview (HNO) 2021 for Syria, 10.3 million people live in communities reporting explosive ordnance contamination; men, women, and children are exposed to the threat of grave injuries and death on a daily basis. Millions of people live with a permanent disability, and new conflict-related trauma cases lead to thousands of permanent disabilities requiring long-term and multi-dimensional support.

1. Support of resource mobilization opportunities

2. Programme management support

3. Stakeholder coordination, representation, and inter-agency collaboration

4. Knowledge management and document management

Under the direct supervision of the Senior Programme Officer, the Programme Management Officer will be responsible for:

1. Support of resource mobilization opportunities

• Support the monitoring of humanitarian and development trends and compile background information and data to support programme planning processes.

• Stay abreast of policies on mine action, UN policies, and cross-cutting priorities, such as gender, diversity, conflict sensitivity, sustainability, and environment, and provide summaries or data for supervisor to include in programme design as relevant. 

• Assist in preparing inputs and documentation for implementation work plans under supervision.

• Support the preparation of documentation related to new project concepts.

• Provide information and support in the drafting and preparation of programme documents, including concept notes, proposals, and associated budgets.

• Provide administrative and coordination support during the processing of funding agreements.

• In coordination with headquarters Resource Mobilization personnel, support the review, submission and signature of funding agreements.

2. Programme management support

• Maintain tracking tools related to funding agreement requirements and compile compliance information.

• Update monitoring trackers and compile data on delivery against agreed targets.

• Assist in tracking programme results against targets, alert relevant management if delivery is not on track, compile data and draft reports to internal and external stakeholders and support the management team to prepare for internal reviews.

• Support in coordinating information flow between implementation teams and headquarters, particularly related to any deviations that would require revisions to the relevant legal agreement; when required, assist in compiling documentation required for budget or activity revisions as directed.

• Support in promoting the importance of gender mainstreaming in project implementation and support  reporting on relevant gender-related indicators.

• Assist in preparing and providing editing support for, high quality summary and analytical reports including, but not limited to, project and donor reports, annual reports, situation reports, briefing notes, ad hoc, and UN reports.

• As needed, support the development of communications products and external publications including, but not limited to, social media posts, factsheets, newsletters, success stories and annual reports. 

• Assisting in preparing are, reviewing and provide editing support for Arabic translations of external publications including, but not limited to, social media posts, factsheets, newsletters and annual reports. 

• Prepare written summaries of meetings/visits and follow up with  relevant team members to implement follow-up actions, as appropriate; support in research and prepare analytical, and sometimes sensitive, documents for the management team.

• Support communications between the Country Programme office and the headquarters Programme, Portfolio Management, and Risk, Quality and Partnership teams to support compliance to programme documents and funding agreements, and the implementation of policies, processes and methods according to internal standards.

3. Stakeholder coordination, representation, and inter-agency collaboration

• Support coordination and communication with UN, international organizations, donors, governments, and mine action stakeholders as directed by supervisor. 

• Support preparation for coordination meetings, including drafting materials and recording meeting notes.

• Support design, coordination and dissemination of public information products and communication activities as well as gather and draft content for communications products and platforms. 

• Support preparations for official meetings, events, briefings, and field visits, and prepare talking points, briefing notes, presentations and speeches for the management team and senior UN officials. 

4. Knowledge management and document management

• Maintain records of programme files and other necessary programme documents such as documentation of decisions and actions taken on programme issues.

• Contribute to the implementation of the relevant standards, tools and templates to effectively manage programme development and implementation.

• Contribute to, record and share the ongoing development and implementation of best practice, lessons identified, and innovative approaches to improve overall programme performance

• Contribute to the management and upkeep of risk management and issue management logs and processes. 

Education:

• First level University degree (Bachelor’s Degree or equivalent) with a minimum of two years of relevant experience is required.

Required

• Relevant experience is defined as experience in programme/project development, support, or management, in either public or private sector organizations.

Desired

• Experience in coordination, partnership, donor reporting, managing donor agreements, or preparing project proposals is desired.

• Experience in monitoring and evaluation of project implementation is desired.

• Please note that UNOPS does not accept unsolicited resumes. 
• Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. 
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments. 
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 
• UNOPS evaluates all applications based on the skills, qualifications and experience requirements outlined in the vacancy announcement. We are committed to considering all candidates in a fair and transparent manner, and we value diverse perspectives and experiences, including those of women, indigenous and racialized communities, individuals with diverse gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 
• For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here [link removed]. 
• For more details about the contract types, please click here. [link removed]
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. 
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.