Senior Project Assistant
- Short Posting Period (12d): 12 days between posting and deadline — shorter than the typical 2–4 week window for UN professional positions.
MAIN TASKS AND SERVICES
Under the overall authority of the Director of the United Nations Educational Scientific and Cultural Organization (UNESCO) Regional Office in Bangkok and Office for UN Coordination in Asia and the Pacific, and under the direct supervision of Head of Yangon Project Office, the Project Assistant will provide administrative and operational support as follows:
The incumbent carries out the following tasks with care, diligence and compliance with the instructions received from the manager:
- Provide administrative support in procurement, recruitment and logistics activities related to the project execution, advise colleagues on administrative rules and procedures.
- Monitor project execution via regular reporting on project -related commitments and expenditures.
- Compile and maintain data and project files for the use in the planning, analysis and evaluation of project operations; present data in narrative or graphic formats, as required.
- Provide guidance and interpretation of finance and budget rules, regulations and procedures to internal colleagues and implementing partners.
- Identify operational risks, alert supervisor, the partners and contractors in case of errors or problems and propose corrective steps.
- Perform technical and procedural duties related to finance/budget, logistics and HR operations.
- Assist in disseminating information and contribute to effective communication on project implementation with other units, internal colleagues and external partners.
- Perform additional activities that may be required to ensure the success of the work team.
EXPECTED RESULTS
The incumbent is expected to provide specialized, comprehensive support to project implementation in a timely, accurate and pro-active manner in line with relevant HR, Administrative and Financial rules and regulations of the Organization.
DURATION OF THE CONTRACT
Twelve (12) months with initial three (3) months probationary period and renewable based on satisfactory performance as well as availability of funds.
COMPETENCIES - Core (C) & Managerial (M)
- Communication (C)
- Accountability (C)
- Innovation (C)
- Knowlegde sharing and continuous improvement (C)
- Planning and organizing (C)
- Results focus (C)
- Teamwork (C)
For detailed information, please consult the UNESCO Competency Framework [link removed].
REQUIRED QUALIFICATIONS
EDUCATION
Completed secondary education and/or Bachelor’s Degree in the field of business administration, finance, accounting, computer science, management or related areas.
WORK EXPERIENCE
Minimum eight (8) years of work experience in integrated service execution and comprehensive process support preferably in an international environment.
SKILLS AND COMPETENCIES
- Excellent interpersonal and communication skills.
- Data management skills.
- Organizational and coordination skills, with emphasis on quality, efficiency and aptitude to work under pressure.
- Discretion, initiative and service oriented to provide quality and timely support and services.
- Capacity to deal with people of different cultural backgrounds efficiently and tactfully.
- Flexibility to adjust work schedules and priorities. Attention to detail and meticulous in correspondence.
- Good knowledge of established data management tools and standard office software (word processing, spreadsheets, etc.).
LANGUAGES
Excellent knowledge of English and Myanmar (spoken and written).
DESIRABLE QUALIFICATIONS
EDUCATION
Bachelor’s Degree or higher Degree the field of business administration, finance, accounting, computer science, management, international development or related areas.
WORK EXPERIENCE
- Experience within the UN System or international organizations.
- Experience in conducting research will be an advantage.
- Experience in the field of ICT, including familiarity with learning management systems and education management information systems.
- Experience in the field of procurement.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information, by the above deadline.
To apply, please visit the UNESCO Careers website [link removed]. No modifications can be made to the application once submitted.
The process may include pre-recorded video interviews and/or written assessments, interviews with a Panel, as well as reference checks. In addition, candidates may be requested to provide additional information which may be pertinent to the position’s qualifications.
Please note that all candidates, whether selected or not, will be informed of the outcome of their application in due course.
Short-listed candidates may also be added to Talent Pools; subject to their consent (i.e. Data Privacy Statement).
ADDITIONAL INFORMATION
- UNESCO recalls that paramount consideration in the appointment of personnel shall be the necessity of securing the highest standards of efficiency, technical competence and integrity.
- UNESCO applies a zero-tolerance policy against all forms of harassment.
- lndividuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply.
- All applications will be treated with the highest level of confidentiality.
- The statutory retirement age at UNESCO is 65 years.
- UNESCO does not charge a fee at any stage of the hiring process.
