Warehouse Management Support Consultant

1.       Purpose of consultancy
The main purpose of this consultancy is to provide technical assistance to the WHO Country Office on Warehouse management, including inventory recording and tracking
2.       Background:  

Somalia is one of the most fragile countries in Africa, and despite some improvements realized in the past few years, the country continues to experience insecurity caused by armed conflict and natural disasters affecting the public health in the country. WHO in Somalia provides medical supplies and equipment to the Ministry of Health and Partners to respond to the protracted emergency and to contribute to health systems building. These supplies and equipment are maintained in three WHO warehouses in Mogadishu, Garowe and Hargeisa before last mile delivery to recipients.  To improve the performance of warehouse specifically on inventory recording and tracking, the WHO Country Office seeks to recruit a short-term consultant to support in the development and implementation of appropriate SOPs that will ensure accurate recording and monitoring of inventory including tracking mechanisms after dispatch.

3.    Planned timelines

Start date:10^th May 2026
End date:9^th Nov 2026

4.      Deliverables:

The incumbent will perform the following activities:

Output 1:  Up-to-date warehouse inventory records

Deliverable 1.1.: Inventory records in BMS system up to date for all three warehouses

Deliverable 1.2.   Stock count exercise conducted for all three warehouses with zero      discrepancies    

Output 2: Inventory tracking tool piloted

Deliverable 2.1:    Implement QR coding of items in the warehouse

Deliverable 2.2:   Conduct a pilot of the tracking tool

Deliverable 2.3: Produce a report with lessons learned and recommendations on the pilot

Deliverable 2.4: Promote tracking tool to MoH and/or INHP and conduct a training to WCO and MoH/INHP staffs.

Output 3:  Improvement in the management of warehouses

Deliverable 3.1    Localized warehouse management SOPs in Somalia.

5.       Qualifications, experience, skills, and languages

• Educational Qualifications:        

 Essential: University degree in public or business administration, logistics management, engineering, or related fields from an accredited/recognized institute.

Desirable: Professional certification/qualification in areas such as transport, distribution, and supply chain management. Degree or training in information management systems and their application to logistic, transport or supply management and monitoring.

• Experience:

•  At least five years’ related experience, at the national and international levels, in managing emergency logistics and supply chain including warehousing operations in international organizations/institutions, part of which in the field supporting emergency humanitarian operations.

• Desirable: Prior working experience with WHO, UN agencies, health clusters partners, recognized humanitarian organizations or with an international nongovernmental organization.

Skills / Technical skills and knowledge:

•  Excellent knowledge of Microsoft Office applications.
•  Demonstrated computer skills with emphasis on database management to monitor supplies and inventory

Languages and level required (Basic/Intermediate/Expert):

•   English language: Expert level.

6.       Location:

On-site: Mogadishu, Somalia, with travel within the country as required by the assignment for field work when needed.

7.       Travel:  In-country travel. All travel arrangements will be made by WHO: WHO will not be responsible for tickets purchased by the Consultant without the express, prior authorization of WHO. While on mission under the terms of this consultancy, the Consultant will receive a subsistence allowance.

•  Visa requirements: it is the consultant’s responsibility to fulfil visa requirements and ask for visa support letter(s) if needed. 

Additional Information (For HR use only):
•    This vacancy notice may be used to identify candidates for other similar consultancies at the same level.
•    Only candidates under serious consideration will be contacted.
•    A written test may be used as a form of screening.
•    If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
•    For information on WHO's operations please visit: http://www.who.int.
•    WHO is committed to workforce diversity.
•    WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
•    Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
•    WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice. 
•    WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
•    Consultants shall perform the work as independent contractors in a personal capacity, and not as a representative of any entity or authority. The execution of the work under a consultant contract does not create an employer/employee relationship between WHO and the Consultant.
•    WHO shall have no responsibility whatsoever for any taxes, duties, social security contributions or other contributions payable by the Consultant. The Consultant shall be solely responsible for withholding and paying any taxes, duties, social security contributions and any other contributions which are applicable to the Consultant in in each location/jurisdiction in which the work hereunder is performed, and the Consultant shall not be entitled to any reimbursement thereof by WHO.
•    Consultants working in Switzerland must register with the applicable Swiss cantonal tax authorities and social security authorities, within the prescribed timeframes (Guidelines issued by the Swiss Mission are available at: https://www.eda.admin.ch/missions/mission-onu-geneve/en/home/manual-regime-privileges-and-immunities/introduction/Manuel-personnes-sans-privileges-et-immunites-carte-H/Non fonctionnaires et stagiaires.html
For roster VNs:
•    The purpose of this vacancy is to develop a list of qualified candidates for inclusion in this advertised roster. All applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) upon conclusion of the selection process. Successful candidates will be placed on the roster and subsequently may be selected for consultancy assignments falling in this area of work or for similar requirements/tasks/deliverables. Inclusion in the Roster does not guarantee selection to a consultant contract. There is no commitment on either side.