Head of Finance and Management Services, SCL8, 6 Months Renewable Contract

• Support the development and implementation of Standard Operating Procedures, Guidelines and Policies to enhance financial management, management services, reporting and internal controls at NACO. This will include reviewing existing policies and procedures on the major aspects of the NACO financial operations to identify areas where additional guidelines are required to support effectiveness and efficiency of operations, liaising with other Units or offices on the requirement/applicability of new guidelines.

• Lead and coordinate the effective functionality of the Country Office finance, management services, TEC support staff. This will include task allocations, staff appraisals, coaching and mentoring, identifying additional staffing needs and supporting the recruitment process for new staff and holding regular coordination meetings for finance unit staff.

• Prepare routine and adhoc financial reports and analysis to both internal and external stakeholders to support decision making and to comply with donor, partner or other stakeholder requirements. This will include reviewing the financial analysis work of other finance staff before presentation to the varied stakeholders and the presentation of these analyses to the varied stakeholders in the appropriate formats.

• Oversee allocation of expenditure to the programmatic budgets. This will include provision of expenditure allocation codes to the various spending units in line with the budgets and workplans, review and release pre-commitment documents entered into WINGS/COUPA to ensure compliance with the approved expenditure allocation, budget and workplans.

• Fund management of the DSC (Direct Support Costs), Programme Support and Administration (PSA) budgets, Locally Generated Funds (LGF) and monitoring of the expenditure on the other programmatic activity budgets. This will include review of the budget line-item expenditure versus the implementation plan or budget, monitoring LGF receipts and programming and tracking any inter activity transfers of funds (borrowing).

• Periodically review the staff cost allocations to the programmatic activity budgets to ensure that the staff costs are adequately covered for at least six months to one year ahead and the cost allocations reflect the staff work assignments. This will include liaison with activity managers and heads of unit to ensure that the staff costs are accurately charged to the programmatic activities. This should also include review of staff cost allocations to grant relevant (restricted funding) to ensure it complies to the donor agreements.

• Support the continuous review and enhancement of internal controls. This will include follow up on the implementation of internal and external audit recommendations, follow up with WFP HQ/ESARO on periodic Financial Risks Analysis, planning for and carrying out oversight visits, Cooperating Partner (CP) spot checks and reviews, to ensure financial controls and processes are effective and efficient and ensuring that the delegation of authority and committee matrixes are up to date.

• Support the routine payments process at the Country Office including the review and posting of the SC-SSA payroll, routine payment processing, first level verification for Cash Based Transfers (CBT) in the beneficiary payment systems.

• Oversee the periodic Financial Reporting through the Monthly Financial Closure Process and related periodic reconciliations. This will include follow-up of the enhanced-risk financial dashboard items, and bank reconciliations etc.

• Oversight over the Tax and VAT claims process at the Country Office. This will include review and posting of monthly VAT financial entries to recognize amounts receivable and actual refunds from NAMRA, review of the monthly tax collections versus the claims to ensure continuous improvements in the process, periodically review the outstanding unrefunded VAT receivable amounts to ensure that all unrecoverable amounts are fully provided for and included in write-off memo’s to the Head Quarters, prepare and relay correspondences with NAMRA on any exceptions arising.

• Represent the Finance Unit or Country Office at internal meetings, external meetings and events with other UN agencies, banks and other financial institutions, or other partners and entities as required. This will include participation in the UN Working Group, Resource Management Committee, Procurement and Contracts Committee, Cooperating Partners Committee, etc.

• Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.

• Perform other general financial and administrative duties as assigned by the supervisor e.g., facilitation and support to visiting oversight and audit teams, training/preparation of training materials for staff and other stakeholders, etc.

• Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, IT equipment, assets and travel management, etc.)  and estimate new requirements aiming at efficiency, cost - effectiveness and timeliness of all support operations and services.

• Ensure the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.)  with the corporate Occupational Safety and Health Policy and other WFP Management Services standards and contribute to the provision of recommendations to the management on improvements/changes.

• Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.

• Serve as the risk and compliance focal point for the Country Office coordinating with the Risk Management Department and the Regional Bureau risk management teams to ensure that the risks are appropriately identified, analyzed, evaluated, treated, and monitored.

Education: Advanced University degree in Finance, Business Administration, Accounting, or related fields, or First University degree in the same subject(s) with additional years of related work experience.

Professional Body: Partial or Full Professional accounting qualifications with an internationally recognized professional accountancy body such as Association of Chartered Certified Accountants (ACCA), Certified Public Accountants (ICPA) or their equivalent.

Experience: At least 6 years relevant professional experience in performing complex financial analysis and financial reporting at a national and/or field operational level.

You have:

• Experience in reviewing and analysing financial statements.

• Experience in the use of Enterprise Resource Planning Systems (ERP) like SAP.

• Good working knowledge of Microsoft Office, including proficiency in MS Excel.

• Ability to analyze, interpret and summarize large amounts of data and the capacity to identify process improvements.

• Demonstrated ability to collaborate across one or more dispersed and diverse teams is desirable.

• Proven professional commitment to professionalism, punctuality, accuracy, confidentiality, integrity and flexibility, and introducing efficient ways of working.

Language:Fluency (level C) in English (both oral and written) is required.