Senior Budget and Treasury Assistant

This position is based in the Office of Administrative Services (OAS) of the International Seabed Authority in Kingston, Jamaica. The International Seabed Authority (ISA) is an international organization established under the United Nations Convention on the Law of the Sea (UNCLOS) and the 1994 Agreement relating to the Implementation of Part XI of the United Nations Convention on the Law of the Sea. The ISA is the organization through which States Parties to UNCLOS shall, in accordance with the regime for the seabed and ocean floor and subsoil thereof beyond the limits of national jurisdiction (the Area) established in Part XI and the 1994 Agreement, organize and control activities in the Area, particularly with a view to administering the resources of the Area. The incumbent will provide operational and technical support in budget execution, treasury operations, and financial administration, ensuring accuracy, compliance, and timely delivery of financial processes in accordance with the Authority’s Financial Regulations and Rules.

Under the overall guidance of Director, OAS and the direct supervision of the Budget Officer and within delegated authority, the Senior Budget and Treasury Assistant will be responsible for the following duties: 1. Assessed Contributions • Prepare annual invoices and related correspondence (including Notes Verbale) to Member States regarding assessed contributions and Working Capital Fund advances. • Maintain accurate records of contributions, arrears, and payment status. • Monitor bank accounts for incoming contributions and update records in the ERP system accordingly. • Follow up on outstanding contributions in coordination with relevant offices. • Maintain organized and audit-ready filing systems for Member State records. 2. Budget Support • Assist in the preparation of budget inputs, supporting documentation, and background data. • Compile and review cost estimates to ensure completeness and compliance with Financial Regulations and Rules. • Monitor expenditures against approved budget allocations and bring variances or issues to the attention of the Budget Officer. • Assist in the preparation of budget performance reports and supporting analysis. • Provide administrative and technical support during budget discussions and meetings, including note-taking and follow-up. 3. Treasury Operations • Monitor bank accounts and cash balances to support day-to-day financial operations. • Process receipts, payments, and bank reconciliations in a timely and accurate manner. • Assist in executing foreign exchange transactions in accordance with established procedures and under the guidance of the Budget Officer. • Maintain treasury records and supporting documentation. 4. Financial Administration and Receivables • Administer receivables, including contributions from contractors and trust funds, ensuring accurate invoicing and recording in the ERP system. • Maintain accurate financial records and ensure proper documentation for audit and reporting purposes. • Support coordination with relevant offices on financial transactions and receivables management. 5. ERP and Financial Reporting • Input, validate, and maintain financial data in ERP systems (e.g. SAP or similar). • Generate standard financial and budget reports as required. • Ensure data integrity, consistency, and proper record-keeping. 6. Compliance and Control Support • Review financial transactions to ensure compliance with applicable rules, regulations, and procedures. • Support certifying and approving officers by ensuring documentation is complete and accurate. • Provide procedural guidance to staff on budget and financial processes. 7. General • Provide support to ensure continuity of routine operations during the absence of the Budget Officer. • Attend meetings, as required, to provide administrative and technical support. • Provide guidance to junior staff, as needed, on financial procedures. • Perform other related duties as required.

Professionalism: Demonstrates sound knowledge of financial rules, procedures, and practices. Applies attention to detail and accuracy in financial data processing and reporting. Shows persistence in resolving issues and ensures high-quality outputs within deadlines. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning & Organising: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently; works collaboratively with colleagues to achieve organisation goals. Accountability Takes ownership for all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

At least a High School Diploma or equivalent is required. A first-level university degree in accounting, finance, business administration, economics or a related field is desirable.

Professional certification or progress toward certification from a recognized accounting body (e.g. ACCA, CPA, CIMA or equivalent) is desirable.

1. A least 10 years of progressively responsible experience in budget, finance, accounting, treasury operations or related area is required. The minimum years of relevant experience is reduced to eight (8) for candidates who possess a first-level university degree or higher. 2. Experience in budget preparation, monitoring and financial reporting is required. 3. Experience in treasury operations, including cash management, bank reconciliations and receivables management, is required. 4. Experience in the use of ERP systems (e.g. SAP or similar) for financial and budget processes is required. 5. Experience working in an international organization, public sector or intergovernmental environment is desirable. 6. Experience handling assessed contributions, trust funds or donor-funded activities is desirable. 7. Experience supporting audit processes and financial compliance reviews is desirable.

Evaluation of qualified candidates may include an assessment exercise which maybe followed by competency-based interview.

• The appointment is available for a fixed period of 2 years, and renewal thereof is subject to the availability of the post, funds and satisfactory performance in the role. • This position is subject to local recruitment pursuant to staff rule 4.4 of the UN Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. • Applicants who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other ISA/UN Organizations. Such applicants may be contacted by other ISA/UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection. • At the ISA/UN, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. • All employment decisions are made on the basis of qualifications and organizational needs. The ISA/UN is committed to creating a diverse and inclusive environment of mutual respect. • The ISA/UN recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. • The ISA/UN Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. • Only nationals of ISA Member States are eligible for consideration.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.