Logistics Analyst - [Open for Tier 0&1&2]

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Background

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.

Within UNDP, the Office of General Operations (OGO) provides the essential operational services that enable UNDP to function effectively across all locations. Its core responsibilities include the global management of UNDP premises and assets, travel and fleet services, insurance coverage, corporate cards, and a broad range of transactional business services at Headquarters in New York.

The office monitors global asset data to ensure accurate financial reporting and oversees the issuance of corporate purchasing cards for colleagues worldwide. Within OGO, the Business Solutions Team provides transactional support across project management, micro-purchasing, logistics, finance, contract and asset management, insurance, premises oversight, human resources, and resource planning.

Under the general guidance and supervision of the Business Solutions Analyst (NOB), and with the substantive guidance of the respective functional Units, the Logistics Analyst will interact closely with units in the delivery of efficient operations services. The Logistics Analyst will monitor compliance and execute requests in the areas of procurement support, micro-purchasing, asset management, event planning, information management and technology, and sourcing. 

As the Logistics Analyst, he/she will identify bottlenecks in implementation in the areas of focus and recommend solutions for improvement of service

Duties and Responsibilities

Being a part of the Business Solutions Team, the Logistics Analyst will support OGO daily operational activities. Results will be achieved through the following scope of work:

Provision of Procurement Support

Ensure Micro-Purchasing

Ensure Event Planning and Management   

Support to Asset Management

Ensure Office Space Management   

Drive Team Performance 

Facilitate knowledge and capacity building, knowledge sharing and advocacy relevant to the assigned thematic area(s).

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

Institutional Arrangement

Under the general guidance and supervision of the Business Solutions Analyst (NOB), and with the substantive guidance of the respective functional Units, the Logistics Analyst will interact closely with units in the delivery of efficient operations services. The Logistics Analyst will monitor compliance and execute requests in the areas of procurement support, micro-purchasing, asset management, event planning, information management and technology, and sourcing.   

As the Logistics Analyst, he/she will identify bottlenecks in implementation in the areas of focus and recommend solutions for improvement of service.

Competencies

Core Competencies

Achieve Results:    LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:    LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
Learn Continuously:    LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:    LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:    LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:    LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Cross-Functional & Technical competencies

Procurement - Procurement management:  The ability to acquire goods, services or works from an outside external source
Procurement - Contract Management:  Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical
Situations
Business Management - Customer Satisfaction/ Client Management : Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the client’s needs. Provide inputs to the development of the client service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate the client's upcoming needs and concerns.
General (across the functions) - Event planning and execution : Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP's overall brand and mandate
 

Required Skills and Experience

Education:

Experience:

Language:

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Use of AI by candidates

Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection [link removed]

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.