Civil Engineering Analyst NPSA-9 (2 positions), DS - Kyiv,Lviv (National Position)

The war in Ukraine, which began on 24 February 2022, has already caused extensive loss of life, unprecedented internal displacement within the country and forced migration to adjacent countries, as well as the vast destruction of houses and critical infrastructure. The security situation and the overall position of the society have deteriorated dramatically over the last two months. As estimated by the UN, at least 15.7 million people in Ukraine are in immediate need of assistance and protection.
According to the latest estimates, over 6 million people have left Ukraine as refugees, and over 8 million have been displaced within the country, essentially by moving to the west of the country. There are many women and children among the displaced people. As estimated by UNICEF, almost two-thirds of all Ukrainian children (4.8 out of 7.5 million) have been forcibly displaced. More than 1,000 educational institutions in many regions of Ukraine were partially or extensively destroyed by the war, which, in turn, disrupted the safe course of the educational process and education.
The above-mentioned Project, as funded by the Government of Spain, aims to ensure that the educational facilities in the war affected areas of Ukraine are repaired and reconstructed with a strong emphasis on sustainability, inclusiveness, and environmental protection. It will facilitate the return of internally displaced persons (IDPs) and refugees to their home communities, support green recovery, and improve educational outcomes. The Project will also contribute to achievement of several Sustainable Development Goals (SDGs), specifically SDG 4: "Ensure inclusive and equitable quality education and promote lifelong learning opportunities for all," SDG 10: "Reduced Inequalities" and SDG 17: "Partnerships for the Goals".
This intervention is the latest in a series of initiatives implemented by UNDP with the support of multiple donors, beginning with EU DG ECHO’s support for light repairs of schools in war affected areas launched in October 2022. Subsequently, the Government of Germany provided support to continue urgent repairs and assisted the Ministry of Education and Science (MoES) in developing the “New School” concept, starting in 2023. The incumbent Project serves as a logical continuation of these efforts, focusing not only on urgent repairs, but also on modernizing schools by incorporating energy efficiency measures and renewable energy sources, aligned with UNDP’s "Build Back Better" principle.
In the context of this Project, in order to meet the growing demands of schools, UNDP assessed the basic needs for furniture in Kyiv, Odesa, Sumy, Lviv, and Volyn regions. Based on the results of the assessment, UNDP intends to purchase furniture for selected educational institutions to improve the learning environment and resume the learning process in selected regions.

Duties and Responsibilities

I.Conduct Strategic Planning and Technical Needs Assessment:
• Undertake comprehensive technical assessments of existing community infrastructure assets to identify priority renovation and reconstruction needs, ensuring alignment with local recovery frameworks, sectoral development strategies, and the Programme’s objectives.
• Formulate and coordinate technically grounded infrastructure reconstruction plans, in close cooperation with local authorities, utility providers, and private sector actors, ensuring technical feasibility, compliance with national construction standards, resilience to climate and conflict-related risks, and cost-effectiveness.

II.Oversee engineering design, technical preparation and procurement processes:
• Ensure preparation of engineering design based on the universal design principles, cost estimates and drawings of infrastructure facilities by using services of qualified and competitive local engineering design companies;
• Contribute to preparation of necessary technical documentation;
• Facilitate the procurement of goods and services for civil works to be conducted in transparent, competitive, and conflict-sensitive manner as well as in line with UNDP bidding procedures;
• Prepare specifications, tender documents, Terms of Reference and other supportive documents to procure goods and services related to civil works in line with Programme objectives and tasks;
• Ensure procedures are in place for a selection of vendors (consultants, suppliers and construction companies) through transparent and competitive processes for provision of services.

III. Ensure construction oversight and quality assurance:
• Provide support to construction/renovation of infrastructure facilities in targeted areas;
• Monitor the field activities, including supervision of construction and installation works and participate in acceptance of renovated/reconstructed infrastructure facilities in targeted areas to ensure the Programme results are delivered;
• Keep records related to completed construction and installation works and prepare necessary data for reporting on the implementation of construction works;
• Take measures to prevent and eliminate defects and make proposals on the most efficient use of available resources;
• Monitor contract schedules, the appropriate volume, timing and quality of construction and installation works, as well as quality of materials and designs according to the approved design and estimate documentation, drawings, construction regulations and requirements, technical specifications and safety and environmental standards;
• Check and provide certification of satisfactory completion of works of consultants, suppliers and construction companies for payment for their completed works. Ensure budget for the component is efficiently and properly utilized based on the principles of gender-responsive budgeting;
• Assure that due security measures are observed during implementation of the component activities;
• Assist with handover of the renovated/reconstructed infrastructures to the relevant authorities for operation and maintenance

IV. Provide support for efficient and effective delivery of the programme activities:
• Consulting Components during preparation of annual, quarterly, and detailed implementation work plans, and other related documents for timely commencement and implementation of the component activities related to civil works;
• Ensure the Programme activities are implemented timely and efficiently in close cooperation with respective governmental organizations;
• On a constant basis maintain coordination/partnership with relevant governmental, non-governmental and international organizations, including UN agencies and projects at national level and regional levels to increase positive impact of the mutual results on targeted areas that respond to the needs of women and men from different groups, including those with disabilities;
• Monitor field activities and provide technical support to ensure the Programme objectives are met;
• Maintain close liaison with national partners, ensuring optimum participation and promoting ownership of national authorities in the implementation of the Programme;
• Participate in relevant working group meetings and share information with partners and UN agencies;
• Ensure full compliance of programme activities with UNDP rules, regulations and procedures, specifically principles of gender equality and universal design;
• Prepare relevant sections of the programme reports, including progress and annual reports, as well as ad-hoc technical reports, evaluating the impact of programme activities on the lives of women and men in local communities.
 

V. Ensuring the mainstreaming of gender equality and women’s empowerment considerations in the field of expertise, and promoting a safe, enabling environment free of discrimination and abusive behaviour in line with corporate standards.
• Assist with ensuring the project contributes to the promotion of gender equality by reaching, involving, and benefiting both women and men.
• Use the principles of gender-responsive communications in line with the UNDP corporate standards.
• Be aware of relevant gender issues and concerns in the field of expertise.
• Support the promotion of team culture of gender equality and zero tolerance to any sexual misconduct in the team through leadership and personal example.
• Demonstrate respect for gender equality in professional interactions, identify and address sexism and gender discrimination.
• Assist with informing and briefing personnel and partners about corporate sexual harassment and sexual exploitation and abuse policies.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement
The Civil Engineering Analystwill work under the direct supervision of the the Project Manager/Social & Economic Infrastructure and Redevelopment Thematic Group Lead.

Competencies

Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Business Direction and Strategy - System Thinking 
• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
Business Direction and Strategy - Entrepreneurial Thinking
• Identify and seize opportunities to service and add value to clients, create clarity around UNDP value proposition to beneficiaries and partners, develop clear service offers responding to client needs in line with UNDP’s organizational priorities and mandate.
Business Direction and Strategy - Negotiation and Influence
•Reach a common understanding/agreement, persuade others, resolve points of difference through a dialogue, negotiate mutually acceptable solutions and create ‘win-win’ situations.
Business Management - Communication
•Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
•Ability to manage communications internally and externally, through media, social media and other appropriate channels. 
Business Management-Customer Satisfaction/Client Management
• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.
• Provide inputs to the development of customer service strategy.
• Look for ways to add value beyond clients' immediate requests.
• Ability to anticipate client's upcoming needs and concerns.
Procurement - Supplier/relationship Management
• Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.
2030 Agenda: People - Gender
• Gender-responsive Disaster Risk Reduction and Management

Required Skills and Experience

Min. Education requirements
• Advanced university degree (Master's Degree or equivalent) in Civil or Industrial (Structural and Architectural) Engineering, or any other related field is required; or
• A first-level university degree (Bachelor's degree) in the areas mentioned above in combination with additional two (2) years of qualifying experience will be given due consideration in lieu of Master's degree.

Min. years of relevant work experience
• Minimum of two (2) years (with Master's Degree) or four (4) years (with Bachelor's Degree) of relevant experience in designing and managing of civil engineering projects and/or economic infrastructure and/or urban development/renewal programmes or other related field.

Experience, Knowledge and Skills
• Sound knowledge of civil engineering and modern construction technology and knowledge of technical specifications and performance schedules of construction and installation works.
• Knowledge of procedures for quality control procedures.
• Familiarity with national legislation in construction, norms and standards of construction works, including critical infrastructures.
• Excellent usage of computers and office software packages, including engineering design software.

Desirable Criteria
• Prior experience in the field of engineering supervision.
• Experience of working with municipalities and/or local and central authorities in recovery or energy efficiency rehabilitation projects/activities, as well as with economic development issues at the national and sub-national levels.
• Experience of working with UN and/or INGO or Public Sector or Private Sector in bidding procedures for procurement of civil works and services.
Required Language(s)
• Fluency in Ukrainian and English is required.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Use of AI by candidates

Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection [link removed]

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.