Temporary Senior Information Technology Assistant - G6 1

Organizational Setting

This temporary position is located in Budapest, Hungary, at the ILO Decent Work Team/Country Office for Central and Eastern Europe (DWT/CO-Budapest). The DWT/CO-Budapest provides technical support and guidance related to the ILO agenda in 19 countries of Central and South Eastern Europe (for more information see www.ilo.org/budapest) [link removed].

Main Purpose

As a team member, the incumbent provides senior level user support and is responsible for performing, completing and/or overseeing standard information and communications technology (ICT) support services in an effective, efficient and client-oriented manner during the absence of the Sr IT Assistant, while he is on parental leave. Work is performed in a range of areas encompassing end user assistance, managing active directory (AD) objects, managing and maintaining office equipment, organizing and maintaining shared drive data, supporting software deployment, and monitoring and supporting local area networks (LAN) and wide area networks (WAN). Work requires the correct application of ICT-related rules, regulations, policies, procedures and guidelines. The incumbent provides inputs for the improvement of ICT services.

Reporting lines

The position works under the supervision of the Programming Officer, DWT/CO-Budapest. Supervision received is focused on facilitating service delivery and that agreed results are achieved. Supervision is to ensure that work is coordinated and in compliance with regional IT guidance and completed within agreed timelines.  Work assignments are carried out under minimum supervision with the incumbent operating with a high degree of independence in delivering ICT services. Work is reviewed for feasibility of recommendations and correctness of end results.  For issues of a non-routine and intricate nature, the incumbent makes recommendations to and seeks the approval of the IT Officer designated by the Regional Office. 

Working Relationships

Internal contacts are with staff and managers in field offices, project locations, regional office and headquarters to provide ICT support and guidance for the resolution of non-routine issues and problems related to ICT service delivery in compliance with applicable standards. The incumbent regularly liaises with and seeks and receives guidance from the IT Officer designated by the Regional Office. 

External contacts are primarily with ICT service providers and counterparts in United Nations (UN) agencies and other international organizations to coordinate and follow up on pending issues. The incumbent shares information and anticipates and contributes to resolving ICT-related support matters. 
 

Key Duties and Responsibilities

1.Demonstrated advanced knowledge and hands-on experience in the administration and support of Microsoft enterprise environments, including Microsoft Azure / Endpoint Manager (Intune) for device management, configuration, compliance, and security policy enforcement. Proven experience in managing and supporting Microsoft 365 (O365) services, including Exchange Online, Microsoft Teams, OneDrive for Business (cloud), and SharePoint Online, including user provisioning, licensing, access management, and collaboration governance. Solid understanding of Universal Print architecture and print management in cloud-based environments. Practical experience in the use of JIRA for incidents, service request and change management tracking, Confluence for documentation and knowledge management. Experience supporting enterprise collaboration and virtual meeting platforms, including Microsoft Teams and Zoom, ensuring reliable configuration, user support, and adherence to organizational standards. Ability to operate within structured IT service management (ITSM) frameworks, ensuring accurate ticket handling, documentation, compliance with security and data protection requirements, and adherence to established service standards and governance procedures.

2. Liaise proactively with the Internet Service Provider (ISP) to report connectivity incidents, escalate service disruptions, and ensure timely resolution in accordance with agreed service levels. Monitor internet service performance and availability, follow up systematically on reported faults, and coordinate corrective actions to minimize downtime. Ensure continuous and reliable internet connectivity within the ILO office environment, maintaining appropriate documentation of incidents, vendor communications, and remedial measures, and reporting on service performance as required.

3.Undertake and complete a range of ICT support functions related to software and hardware deployment, organizing and maintaining shared drive data, AD object management, LAN and WAN support, end-user support and ensuring compliance with applicable standards.

4.Troubleshoot desktop and application-related problems (on-site and using remote support technologies) in compliance with established escalation procedures. Draft user guides and how-to documents and provide assistance and training to end users.  Log tickets, including on technical problems with external service providers and follow up to ensure resolution of underlying service issue.

5.Keep abreast of changes to ICT rules, regulations, policies, procedures, guidelines and processes. Evaluate and propose improvements to work methods and processes to the IT Officer designated by the Regional Office.  Provide guidance and deliver training to staff with the view to building knowledge and reinforcing the need to observe ICT standards. Participate in ICT-related meetings and workshops. Oversee and guide the delivery of ICT-related support work. 

6.Based on information provided by HR and/or responsible staff in the office, manage user accounts ensuring their timely creation, maintenance and end-dating in accordance with the contractual status of staff. Store and maintain user details in the AD and verify accuracy on a regular basis. Review and clean up unnecessary computer objects in the AD to ensure license compliance. 

optional section (only if needed)

7.Manage replacement and maintenance of ICT hardware and software. Deploy most recent image on ILO official PCs and ensure they are running official antivirus software. Clean personal computers (PCs) of viruses and spyware upon instruction from HQ. Manage the PC hardware inventory ensuring that all PCs are accounted for and that old equipment is removed from the official inventory in accordance with HQ recommendations. Ensure adherence to hardware standards. Deploy and configure official mobile phones and tablets. Configure PCs to run the enterprise resource planning (ERP) system and other enterprise applications.

8.Ensure efficient data organization and timely maintenance. Grant access rights to file systems and applications through groups based on established naming conventions and standards. Clean up file systems. Inform staff of mailbox and file system quotas and assist them with compliance. Assist users to remove unnecessary personal data files and duplicates. Back up application data stored on non-centralized infrastructure in compliance with applicable standards.

9.Ensure that software on Office hardware is licensed and maintained. Deploy software through the System Centre Configuration Manager (SCCM) and create and use test plans to control the quality of ICT software and version changes. Create group policy objects and SCCM application packages. Remove inappropriate software. Remove and replace legacy software as it becomes obsolete. Troubleshoot performance problems for enterprise and cloud applications, seeking guidance from the IT Officer designated by the Regional Office as required. 

10.Act as security focal point of the ILO Budapest office monitoring the security of the office in line with UN rules and in coordination with other Budapest based UN agencies
11.Perform other relevant duties as assigned.

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Minimum Requirements

Education

Completion of secondary school education. Training in a range of IT user support service areas.

Experience

Minimum of six years of IT work experience in a range of support functions.

Languages

Excellent command of English and Hungarian language.

Knowledge and Competencies (technical/behavioural)

Knowledge of ICT security principles and practices.
Knowledge of operating systems, enterprise applications and ITIL processes.
Knowledge of the substantive nature of ILO programmes and activities.
Excellent knowledge of PC software (including word processor, spreadsheet and presentation software) such as Microsoft Office.

In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires:

Ability to interpret and work within the applicable rules, regulations, policies and procedures.
Ability to adapt quickly to new software and systems.
Ability to follow incident management processes.
Troubleshooting and problem-solving skills.
Accuracy and attention to detail.
Confidentiality and a sense of responsibility to maintain data integrity.
Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.