ADMINISTRATIVE SUPPORT

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

Organizational Setting

The Food and Agriculture Organization of the United Nations Partnership and Liaison Office (FAO PLO) in the Republic of Korea (ROK) was officially opened on 13 May 2019. The FAO PLO in ROK provides its full commitment and support for stronger country participation in FAO’s strategic framework and programme and enhancement of partnership and cooperation at primarily national, and also local, regional, interregional and global levels.

The FAO PLO in ROK communicates and cooperates with all FAO HQs divisions/offices and sub-regional and country offices, the Government agencies and all other partners in ROK, including the UN agencies, academies, and institutions, the private sector, and others in the service of FAO’s mandates and work.

The post is located in the FAO PLO in ROK, Seoul, ROK.

Reporting Lines

Under the overall guidance of the FAO Representative (FAOR) and the Director of FAO PLO in ROK, the administrative support assistant shall receive administrative and technical guidance from the Office Assistant. The incumbent shall report to the Office Assistant, and the FAOR and Director of FAO PLO in ROK as appropriate.

Technical Focus

Assist in administrative, operational, and coordination tasks to ensure the smooth functioning of office operations, including documentation management, meeting coordination, correspondence handling, and support to administrative and management processes in line with FAO rules and procedures.

Tasks and responsibilities

•    Assist in providing general administrative and office support services, including document processing, filing, and maintaining records in line with FAO standards and procedures. 
•    Support the organization and coordination of meetings, workshops, and events, including logistical arrangements, preparation of materials, and follow-up actions. 
•    Support administrative processes such as procurement follow-up, financial reports, travel arrangements, and coordination with relevant units for smooth office operations. 
•    Provide administrative support including hiring process for hiring national and international affiliate workforce, contract extensions, and requests for temporary staff, leave and attendance recording.
•    Assist in compiling and organizing data and background materials for reports, briefs, and internal documentation. 
•    Assist in providing general logistical and coordination support to office staff and assist in day-to-day operational needs of the office. 
•    Assist in managing and keeping records of office assets and vehicle.
•    Perform other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements    

•    Secondary School Education 
•    A minimum of one (1) year of relevant experience in administrative, office, or management support work 
•    Working knowledge (proficiency – level C) of English
•    Working knowledge (proficiency – level C) of Korean 
•    National of the Republic of Korea or resident in ROK with valid work permit.

FAO Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

•    Good knowledge of communication and documentation standards. 
•    Good knowledge of corporate computerized financial, travel, human resources systems and administrative procedures and policies.
•    Good knowledge of the organizational structure.
•    Very good knowledge of MS Office applications, Internet and office technology equipment.
•    Holding of a driver’s licence is an asset. 

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

ADDITIONAL INFORMATION

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO [link removed] and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
•  We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp [link removed]

FAO IS A NON-SMOKING ENVIRONMENT