RATIONS ASSISTANT

The temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The principal duty of the Rations Assistant is to work in collaboration with Troop and Police Contributing Countries TCCs/PCCs for food requisitioning, QA verification and timely food/services deliveries to TCCs/PCCs. The incumbent is also responsible for record keeping, acquisition plan, invoice verification for timely payment by Finance. The temporary position is based in Port au Prince and located in the Life Support Services Section. The incumbent will report to the Rations Officer, P3.

Within delegated authority, the Rations Assistant will be responsible for the following duties: • Assists the Rations Officer in implementing the rations operations, Quality Assurance (QA) procedures as they relate to the supply of food rations to the Mission; which includes, but is not limited to: Canned, Dry, Fresh and Frozen Rations, Bottled Water (BW), Prepared Food, Combat Ration Packs (CRP), and catering services; • Assists in coordinating with the relevant parties of the rations supply chain such as the rations Contractor, the Troops, and other Mission's logistics components to ensure that food provided services are in line with the operational requirements, Quality Management standards, and any other terms and conditions of the rations contract(s), and relevant Standard Operating Procedures (SOP); • Assist in the development and/or update of Standard Operating Procedures (SOPs) related to any aspects of the food contracts, Quality Management, ordering and invoice processing and other aspects of the food supply chain; • Assist in coordinating ERMS implementation and integration, including staff training. • Assist in the management of Combat Rations Packs (CRP) and emergency bottled water, including sourcing, storage, and contingency distribution plans. • Assists in the processes for monitoring consumption, inventory-control, stock-checking and write off to ensure security availability and accountability of materials and assets; • Provides inputs on Mission requirements, procurement-plan and cost-estimates for budget and acquisition planning; • Participates in technical survey visits during Mission start-up and during implementation to ensure the most effective implementation of Mission's operational plans, as relevant; • Provides technical inputs as required in the development and implementation of supply and service contracts, including in preparing Statements of Work, technical evaluations and presentations to Local Committee on Contracts; • Develops, maintains and updates software and databases for tracking, reconciliation and accounting purposes; • Assists in the implementation of internal controls for Contingent rations management and rations record management; documents cases of non-compliance or poor performance; • Assists in monitoring and analysing contract performance to ensure compliance with contract terms, schedules and cost objectives; • Assists the Contract Management Section/Unit in the resolution of contractual disputes in the course of contract implementation; • Assist in the management, guidance, development and train staff under his/her supervision; • Performs other related duties as required.

Professionalism: Ensures the timely provision of rations, water and support services. Ensures their effective tracking, monitoring and reporting. Provides efficient and effective management and maintenance of records and relevant databases. Applies appropriate policies, guidelines, procedures and processes consistently. Maintains effective working relationships with internal and external parties at all stages of operations. Knowledge of eRMS use and implementation; Ability to effectively deal with Contingents on food related matters, including food order management, recipes review and reconciliation of data. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Accountability: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

High school or equivalent diploma is required.

Technical certificate in food technology is required. Certification in inventory management and supply management is desirable.

A minimum of eight (8) years of progressively responsible experience in supply, inventory management, procurement, logistics support preferably in the field of food technology, HACCP, ISO 22000, including at least 3 years at the international level is required. Experience in handling rations and catering contracts in support of a peace-keeping field operation of the United Nations Common System or a comparable international organization is required. Experience in the use of all the electronic Rations Management System (eRMS) modules, including the 2024 release of the Quality Management module, is desirable. Experience in start-up operations, specifically related to rations and catering contracts, is desirable. Experience in managing support services in support of or in a field operation of the United Nations Common System or a comparable international organization is desirable. Experience working with data analytics and visualization tools and developing data analytics and visualization reports and dashboards for supply chain is desirable.

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

This temporary job opening is being advertised for advance planning purposes pending formal approval of the relevant funding and staffing structures. An appointment may be terminated, or post level adjusted in accordance with the Staff Rules for such reasons as abolition of post or reduction of staff or committee funding approvals, for example in the event that the funding for the post is not approved or the mandate of the mission is not extended. The selected candidate will be expected to be temporarily deployed until 30 June 2026. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Please note that pursuant to the Staff selection system policy (ST/AI/2025/2): (1) Applicants for positions in the Field Service category cannot be of the nationality of the country where the position is located, and (2) Applicants for positions in the Professional and higher categories in a mission, field operation, or resident coordinator’s office cannot be of the nationality of the country where the position is located. For currently serving staff of a United Nations Common System organization, only the UN-recognized nationality will be considered for the purposes of these restrictions.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.