Campus Operations Associate (External)

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Background

The United Nations Campus in Bonn is home to 27 UN organizations, agencies, and convention secretariats, in their entirety referred to as UN Bonn.  The UN organizations in Bonn occupy an area consisting of several buildings, currently hosting office space for ca. 1,200 UN personnel and multiple conference facilities. . Further development of the office and conference facilities as well as growth of UN personnel numbers is expected over the coming years.  

The Common Services Unit (CSU) at UN Bonn is responsible for the joint management of the premises space, central ICT infrastructures, and central services such as safety and security, mail logistics, system-wide surveys and host country liaison. Also dedicated conference facilities are provided to the organizations on a common basis. CSU is hosted organizationally and administratively under the framework of the United Nations Volunteers (UNV) programme while being funded by all UN agencies in Bonn. 

Under the direct supervision of the Team Leader, Common Services, the Campus Operations Associate is responsible for the day-to-day facility management, monitoring and management of building technology and supply, management of logistical and mail delivery services, upkeep of relevant building and facility related data and provision of facility related organizational and administrative support. 

The Campus Operations Associate also acts as the technical focal point for day-to-day matters pertaining to Campus building technology and logistics and acts as focal point for construction projects, in cooperation with external stakeholders. 

The Campus Operations Associate supervises and leads a team of clerical staff and consultants.  He/she interacts directly with various external partners to ensure continuous operation and maintenance of the Campus buildings from an operational point of view, and to maintain an adequate and favorable working environment for UN staff. 
Most important external stakeholders are the German Federal Authority for Real Estate (BImA) who are owners of the buildings and will in most cases arrange the technical implementation of maintenance and repair measures, the German Federal Authority for Construction (BBR) in case of larger construction measures, as well as the Federal Foreign Office, other German authorities, and Contractors. UN-internal counterparts include representatives of various UN organizations present on the UN Campus Bonn. 
 

Duties and Responsibilities

Management of building technology and facilities 

Management of logistical services

Management of organizational and administrative support services

Support to the Chief of the Section in operational matters

Competencies

Core

Achieve Results: 

Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively: 

Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously: 

Go outside comfort zone, learn from others and support their learning

Adapt with Agility:  

Adapt processes/approaches to new situations, involve others in change process

Act with Determination:  

Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner:

Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships ;
 

Cross-Functional & Technical competencies 

Knowledge Generation:
Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need;

Digital Awareness and Literacy:

Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed;

Documents and records management:

Overall document (hard or electronic) management; registry and retention policy including storing and archiving;

Building, Facilities & Office Space management:

Knowledge and ability to facilitate the renovation and upgrade of offices including review of complex engineering/architectural drawings; negotiate technical agreements to ensure fully operational building infrastructure and services; design policy & procedure (POPP) for premises and facilities including space standards; manage premises and facilities; validate financial statement notes on leasehold data; 
 

Required Skills and Experience

Education:

Experience:

A minimum of 7 years (with secondary education) or 4 years (with bachelor’s degree) of relevant experience in two of the following five areas is required:

o    Facility Management and/or monitoring of technical and/or construction projects;
o    Common Services provision;
o    Working with CAFM or ERP systems;
o    Logistical and/or Mail services;
o    Procurement and/or Administration.

Language

Fluency in English and German is required.

Disclaimer

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Probation

For all new UNDP fixed term appointments (FTA), including for staff members being transferred or seconded to UNDP under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Use of AI by candidates

Applicants are invited toread UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection [link removed]

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.