CHIEF OF UNIT, PROPERTY MANAGEMENT

The temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The Property Management Officer efficiently and effectively manages all the property management activities of the mission. The temporary position is based in Port au Prince and is located in the Property Management Unit, and reports to the Chief of Section, Supply Chain Acquisition and Performance Management, P5.

Within limits of delegated authority, the Property Management Officer (Chief of Unit), P4 will be responsible for the following duties: • Provide advice to the Chief of the Section on all matters related to the policy and procedure governing the management of the United Nations Property; Contribute to the development of mission-specific standing operating procedures (SOPs) and other guideline materials based on the United Nations Financial Regulations and Rules, Property Management Manual, IPSAS Policy Framework, DFS Directive on Property Management and specific guidelines and SOPs from Logistics Support Division adapted to the operational realities of a startup mission in Haiti, including security constraints, infrastructure limitations, and coordination with partners under the SCR mandate.; Act as the focal point for the Missions' property management issues pertaining to control and reporting on assets. • Ensure accountability and proper tracking mechanisms to conform to the organizational standards and goals; Analyze and monitor the effectiveness of execution of asset control procedures in the field mission; Lead the implementation of the annual physical verification programme; Monitor implementation of the key management actions and meeting the organizational targets in the discipline of property management; Identify and implement solutions to problematic areas of the asset control process, with particular attention to risk mitigation in fragile, high-turnover environments, including loss prevention, rapid redeployment protocols, and contingency planning for asset continuity during security incidents; Ensure that an effective support organization for the inventory management system and internal controls for UN property is sustained; Act as focal point for the Inventory Management System; Ensure that the outputs produced by PMU (such as Quarterly Property Management Performance Reports, IPSAS Financial Reports on P&E and Inventory) maintain high-quality standards and are clear and based on objective data to ensure compliance with UN standards and goals; • Lead the initial establishment of the mission's fixed asset baseline, including coordination with DOS/Office of Supply Chain Management for asset transfers, startup procurements, and handover from pre-mission arrangements • Oversee activities related to reviewing and updating fixed assets register for additions and disposals, accumulated depreciation; Closing out accounts at year-end and supporting reconciliation of accounting balance of fixed assets; Preparing audit schedules relating to fixed assets, preparing financial statements and footnotes, and responding/implementing, as appropriate, in a timely manner auditors queries and/or recommendations; Ensure that activities related to maintaining fixed asset register including data entry or import of assets into the fixed asset register and review of supporting documentation are conducted timely and accurately; Ensure accuracy and completeness of fixed asset records including reconciliation of discrepancies; Undertake analysis for fixed assets on a regular basis and oversee the proper maintenance of financial records in accordance with IPSAS Policy Framework and related policies and procedures. • Exercise managerial and supervisory control over the execution of functions carried out by PMU; Develop Work plans for Unit to ensure that Unit's goals are met and continuous improvements and efficiencies in the usage of property and materials within the Mission are sustained;:Assess requirements for training of staff working with the Inventory Management System/ Fixed Assets Register, prepare inputs for the Mission's budget, evaluate staff performance; • Perform other duties as required.

Professionalism:. Ability to manage a diverse range of property management services; Ability to apply analytical skills in a wide range of statistics on property management and formulate policy guidance; Conceptual analytical capacity and proven business process management and project development skills; Expert knowledge of the UN Financial Regulations and Rules; Demonstrated expertise in logistics/supply chain management; Demonstrated commitment to advancing gender equality through inclusive team leadership, equitable assignment of high-visibility tasks, and gender-responsive decision-making in property disposal/redeployment. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Judgement/decision making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.

Advanced university degree (Masters or equivalent degree) in business administration, supply chain management, logistics management or related fields. A first level university degree in combination with two (2) additional years of qualifying experience, may be accepted in lieu of the advanced university degree

Not available.

A minimum of seven (7) years of progressively responsible experience in property management, asset management, and property control is required. Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable. Experience in property management in field operations is desirable. Experience in Enterprise Resource Planning (ERP) systems such as SAP or equivalent in asset and inventory management or related is desirable. Experience in IPSAS accounting is desirable.

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

This temporary job opening is being advertised for advance planning purposes pending formal approval of the relevant funding and staffing structures. An appointment may be terminated, or post level adjusted in accordance with the Staff Rules for such reasons as abolition of post or reduction of staff or committee funding approvals, for example in the event that the funding for the post is not approved or the mandate of the mission is not extended. The selected candidate will be expected to be temporarily deployed until 30 June 2026. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Qualified female candidates are strongly encouraged to apply for this position. Please note that pursuant to the Staff selection system policy (ST/AI/2025/2): (1) Applicants for positions in the Field Service category cannot be of the nationality of the country where the position is located, and (2) Applicants for positions in the Professional and higher categories in a mission, field operation, or resident coordinator’s office cannot be of the nationality of the country where the position is located. For currently serving staff of a United Nations Common System organization, only the UN-recognized nationality will be considered for the purposes of these restrictions.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.