ACQUISITION PLANNING OFFICER

The temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The temporary position is based in Port au Prince and is located in the Acquisition Planning and Requisitioning Management Unit, and reports to the Chief of Section, Supply Chain Acquisition and Performance Management, P5.

Within limits of delegated authority, the Chief of Unit will be responsible for the following duties: • Manages the Acquisition Planning and Requisitioning Unit (APRU)with emphasis on establishing baseline acquisition frameworks during mission startup, including rapid deployment of critical goods/services, interim sourcing arrangements, and transition to sustainable, compliant long-term contracts; administers, monitors and tracks the upstream aspects of the Mission's supply chain to ensure that a continuous supply of goods and services are available to meet operational requirements, and monitors overall supply chain plans including demand and source plans in the strategic, tactical and operational time horizons. • Oversees work plans and supervises staff; establishes priorities and sets performance goals for staff; recommends and coordinates training programs; actively engages in management of duties performance and ensures the provision of management, guidance development, training, constructive feedback, performance evaluation and appraisal, and provision of administrative support and other management functions to staff in his/her area of responsibilities; and, provides expert guidance and direction to new and/or junior staff. • Monitors the supply chain plan and ensures that specifications / SOWs are made available and procurement action is timely initiated by raising relevant requisitions (shopping carts) for goods, services and freight. • Coordinates with global/local integrated business planning and/or Mission Supply Chain Planning Tool oversight body regarding strategic mission objectives and mission priority projects requiring support in terms of materials and services. • Coordinates with technical sections/units their projected demand ahead of budget formulation to establish the mission's annual supply chain plan based on mission priorities. • Analyses budget projections and supply chain plans from technical units through review of stock holdings, consumption patterns, procurement cycle times, requirements, and forecasts of internal and external customers. • Liaises with Office of Supply Chain Management in UN Headquarters regarding the submission of the mission's supply chain plans as input for the consolidated global supply chain plans. • Integrates and monitors the implementation of the Mission Supply Chain Plan; Coordinates with UNGSC and/or counterparts in other Missions on the availability of items prior to making decision to acquire new items either for replacement or additional requirements. • Develops strategies and design innovative solutions, in coordination with Procurement Section, for implementation of the Mission Supply Chain Plan, considering total value and cost of ownership (TVO/TCO) in sourcing options, including global and regional system contracts, local market and other conditions, logistics forecasting, inventory holdings, consumption patterns, supply schedules, and ongoing assessment and prioritization of operational supply chain requirements. • Serves as a senior acquisition planning expert with responsibility for the development and management of the acquisition plan of various services and commodities (e.g. information technology and communication equipment, vehicles, medical equipment and supplies, food rations, fuel, construction and building maintenance materials, office supplies, furniture and fixtures, accommodation and office equipment etc.), including supply chain planning improvement initiatives and coordination of transportation requirements, service contracts requirements and maintenance plans of assigned services, taking into account different procurements methodologies, lead times and sourcing options available to the Missions. • Plans, develops, reviews, and evaluates internal controls over acquisition activities and support functions, with heightened focus on fraud prevention, vendor due diligence in high-risk markets, and audit readiness in a startup mission with evolving oversight structures • Provides expert advice periodically to officials of substantive and technical units on the progress of acquisition activities and detailed status of implementation of the acquisition plan, including a full range of encountered procurement and other supply chain issues, providing them with support and guidance at all stages of the procurement cycle, and oversees the preparation of the quarterly review for submission to UNGSC and UN HQ. • Interacts regularly with internal stakeholders to review changing priorities and emergencies and establishes approaches for adjustments; • Liaises as appropriate with other components of the Mission to ensure an efficient and cohesive approach to managing areas of mutual interest. • Develops, reviews, evaluates, and upgrades mission policies and procedures governing the acquisition planning and requisitioning process, Standard Operating Procedures (SOPs), guidelines and instructions governing incoterms, the procurement process, including delivery and payment.• Supports Technical Sections in the Management of critical, complex, high value contracts and maintain minimal oversight of other contracts to include monitoring of contract periods, expenditure tracking, performance monitoring and reporting through Contract Performance Reporting Tool (CPRT) and the Instant Feedback System (IFS). • Support the development and implementation of operational plans, standard operating procedures (SOPs), initiatives and projects relating to contract compliance and performance management; • Support the procurement process including providing input to statement of works/requirements, assist in the development of technical evaluation criteria and guidance during contract drafting. • Resolve conflicts/performance issues arising in cases of poor performance or non- compliance with contractual obligation by either party to the contract; Prioritize mentorship and technical upskilling of national staff, with intentional efforts to recruit, retain, and advance women in acquisition planning functions; ensure equitable access to APRU training and high-visibility procurement assignments • Performs other related duties as required.

Professionalism: Knowledge of the substantive field of work in the areas of supply chain management and logistics operations, in particular supply chain planning, procurement and logistics processes. Proven ability to consolidate and analyse data, use data analytics and visualization tools, make recommendations and prepare supply plans and reports. Knowledge of and ability to apply various United Nations rules, regulations, policies and guidelines in work situations. Ability to develop and apply supply chain management procedures and programs. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Judgement/Decision-making: Identifies the key issues in a complex situation and gathers relevant information before making a decision; considers positive and negative impacts of decisions; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the organization; makes tough decisions when necessary.  

Advanced university degree (Master's or equivalent degree) in supply chain management, business administration/management, logistics, procurement or related fields is required. A first-level university degree in combination with two additional years of relevant work experience may be accepted in lieu of an advanced university degree.

Certification in Supply Chain (SCOR-P, CSCP or equivalent) or Lean Six Sigma is desirable.

A minimum of seven (7) years of progressively responsible and relevant experience in at least three of the following supply chain management areas: supply chain planning to include demand/source and acquisition planning; procurement; general logistics; contract management; or other related areas relevant to acquisition planning and the requisition process in an international environment are required. A minimum of three years supervisory experience in handling and managing supply chain management functions (Acquisition Planning, Demand Planning and Contracts management) in a large international organization or UN field Mission is required. Practical experience carrying out data analyses, understanding of statistical forecasting techniques and models with mathematical reasoning capability to interpret the outcomes accurately is desirable. Experience with MRP (Materials Requirements Planning), ERP (Enterprise Resource Planning), e.g., SAP ECC (ERP Central Component), or SRM (Supplier Relationship Management) in the areas of production planning, scheduling, inventory control, procurement and logistics processes an international environment is desirable.

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

This temporary job opening is being advertised for advance planning purposes pending formal approval of the relevant funding and staffing structures. An appointment may be terminated, or post level adjusted in accordance with the Staff Rules for such reasons as abolition of post or reduction of staff or committee funding approvals, for example in the event that the funding for the post is not approved or the mandate of the mission is not extended. The selected candidate will be expected to temporarily deploy until 30 June 2026. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Qualified female candidates are strongly encouraged to apply for this position. Please note that pursuant to the Staff selection system policy (ST/AI/2025/2): (1) Applicants for positions in the Field Service category cannot be of the nationality of the country where the position is located, and (2) Applicants for positions in the Professional and higher categories in a mission, field operation, or resident coordinator’s office cannot be of the nationality of the country where the position is located. For currently serving staff of a United Nations Common System organization, only the UN-recognized nationality will be considered for the purposes of these restrictions.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.