Administrative and Finance Associate, G6, Tashkent, Uzbekistan_ READVERTISEMENT
The Position:
UNFPA, in collaboration with UN Women and UNICEF, is implementing a joint EU-funded “Women’s Economic Empowerment in Uzbekistan” (WEE) project aimed at fostering an inclusive economic environment in Uzbekistan by removing gender stereotypes and harmful norms, enabling women to access decent work, education, entrepreneurship opportunities, and quality family planning services—thus enhancing their economic independence and well-being, and contributing to sustainable national development. UNFPA leads the coordination and implementation of the joint programme.
Under guidance and supervision of the Project Coordinator, the Administrative and Finance Associate will be responsible for delivering effectively administrative, financial, and logistical services, adhering to UNFPA policies and procedures and and EU regulations under the Contribution Agreement. S/he will support project planning, financial transactions, procurement, travel, partner coordination, and documentation, contributing to smooth day-to-day operations.
How you can make a difference:
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards and who will defend them courageously and with full conviction.
UNFPA is seeking candidates who transform, inspire, and deliver high-impact and sustained results and ensure effective external relations, communications, and partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results.
Job Purpose:
Key Duties and Responsibilities:
•Assist in the preparation and monitoring of annual and quarterly budgets and expenditure reports.
•Maintain accurate financial records and ensure timely processing of financial transactions in compliance with UNFPA and EU procedures.
•Prepare payment requests, vouchers, and other documentation in Quantum (ERP).
•Monitor budget utilization and ensure timely reconciliation of expenditures, ensuring compliance with cost-sharing agreements.
•Support the preparation of donor financial reports and audit facilitation.
•Monitor partner financial reporting (FACE forms), ensuring documentation is complete and expenditures align with approved budgets.
•Follow up on outstanding payments, liquidations, and donor fund disbursements.
2. Administrative and Operational Support
•Organize and manage travel arrangements, DSA payments, and travel claims for project staff, partners, and consultants.
•Provide logistical and administrative support for meetings, workshops, study tours, and field missions.
•Draft routine correspondence, meeting minutes, and documentation in support of programme activities.
•Maintain the project filing system (both electronic and hard copies), including contracts, reports, and correspondence.
•Support procurement and contracting processes, including preparation of RFQs/RFPs, micro-assessments, vendor creation, and contract administration.
3. Support to Programme Implementation and Coordination
•Liaise with implementing partners, vendors, and government counterparts to ensure timely submission of deliverables and financial reports.
•Monitor the implementation status of activities, providing timely updates to the Project Coordinator.
•Support the compilation and formatting of reports and presentations for internal and external stakeholders.
•Support monitoring visits and data collection related to implementation tracking and evaluations.
Other Duties (10%)
•Ensure compliance with UNFPA’s operational rules and EU donor regulations.
•Support internal and external audit processes.
•Undertake any other administrative or financial tasks as assigned by the Project Coordinator or the UNFPA Operations team.
Qualifications and Experience
Knowledge and Experience:
Languages:
Required Competencies
Values:
•Exemplifying integrity,
•Demonstrating commitment to UNFPA and the UN system,
•Embracing cultural diversity,
•Embracing change
Functional Competencies:
•Managing the organization’s financial resources
•Manage documents, correspondence and reports
•Managing information and workflow
•Planning, organizing and multitasking
•Supporting financial data analysis
Core Competencies:
•Achieving results,
•Being accountable,
•Developing and applying professional expertise/business acumen,
•Thinking analytically and strategically,
•Working in teams/managing ourselves and our relationships,
•Communicating for impact
Compensation and Benefits
Disclaimer
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply.
